{"id":29112,"date":"2020-05-22T09:55:40","date_gmt":"2020-05-22T13:55:40","guid":{"rendered":"https:\/\/www.cccc.org\/news_blogs\/?p=29112"},"modified":"2021-05-27T16:12:39","modified_gmt":"2021-05-27T20:12:39","slug":"covid-19-virtual-agms-in-saskatchewan-manitoba","status":"publish","type":"post","link":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/05\/22\/covid-19-virtual-agms-in-saskatchewan-manitoba\/","title":{"rendered":"COVID-19: Virtual AGMs in Saskatchewan &#038; Manitoba"},"content":{"rendered":"<div class=\"pps-series-post-details pps-series-post-details-variant-classic pps-series-post-details-38706\" data-series-id=\"440\"><div class=\"pps-series-meta-content\"><div class=\"pps-series-meta-text\">This entry is part 31 of 45 in the series <a href=\"https:\/\/cccc.org\/news_blogs\/series\/covid-19\/\">COVID-19<\/a><\/div><\/div><\/div>\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/thegreen.community\/c\/cccc-covid19-response\/\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"625\" height=\"242\" src=\"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-1024x396.jpg?resize=625%2C242&#038;ssl=1\" alt=\"\" class=\"wp-image-28934\"\/><\/a><\/figure>\n\n\n\n<p>Last week, both Saskatchewan and Manitoba issued Orders in Council to allow virtual meetings for corporations, adding to the list of provinces trying to provide flexibility for corporate meetings.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Saskatchewan<\/h2>\n\n\n\n<p>In Saskatchewan, <a href=\"https:\/\/publications.saskatchewan.ca\/api\/v1\/products\/105439\/formats\/117706\/download\">OC 222\/2020<\/a> authorizes non-profit corporations to hold annual general meetings (AGMs) by phone, video-conference or other electronic means, so long as the articles or bylaws do not prohibit it and participants are able to adequately communicate with one another. It is effective as of the day of filing, which is May 14, 2020.<\/p>\n\n\n\n<p>The existing <a href=\"https:\/\/www.canlii.org\/en\/sk\/laws\/stat\/ss-1995-c-n-4.2\/latest\/ss-1995-c-n-4.2.html\"><em>Non-profit Corporations Act<\/em><\/a> requires that member meetings \u201cshall be held at the place within Saskatchewan provided in the bylaws\u201d (see s.122). The Order amends the definition of \u201cheld at the place\u201d by adding a definition to s.13 of the existing <a href=\"https:\/\/www.canlii.org\/en\/sk\/laws\/regu\/rrs-c-n-4.2-reg-1\/latest\/rrs-c-n-4.2-reg-1.html\">Non-profit Corporations Regulations, 1997<\/a> to remove the geographic restriction.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Manitoba<\/h2>\n\n\n\n<p>In Manitoba, <a href=\"https:\/\/web2.gov.mb.ca\/laws\/orders\/_pdf-order.php?ord=132\/2020\">Order in Council 132\/2020<\/a> allows for electronic attendance at a meeting if the means permit everyone to adequately communicate with each other during the meeting and it applies \u201ceven if such means are not permitted or are specifically excluded by the incorporated body\u2019s by-laws\u201d (see s 8(2) of the Order).<\/p>\n\n\n\n<p>If a notice of meeting has already been given and it is later changed, information about the change must be provided within a reasonable time via email and (where applicable) posting it to the corporation\u2019s website but a revised notice of meeting is not otherwise required.&nbsp; Voting can take place electronically so long as the board of directors takes \u201creasonable measures to ensure\u201d that voter identity is verified and each person who votes does so only in their own right or by a valid proxy.<\/p>\n\n\n\n<p>There are similar provisions for Directors\u2019 meetings.<\/p>\n\n\n\n<p>Annual meetings that are required to be held on or after March 31, 2020 and before September 1, 2020 must be held no later than September 30, 2020.<\/p>\n\n\n\n<p>The Order is effective March 31, 2020 \u2013 September 30, 2020 unless revoked sooner.<\/p>\n\n\n\n<p>Among other legislative provisions, the Order suspends and replaces portions of <a href=\"http:\/\/canlii.ca\/t\/54b0x\"><em>The Cooperatives Act<\/em><\/a> (ss 201(1), (2), 222(7), (8), s 224, ss 236(3), 379(1), (2)), the <a href=\"http:\/\/canlii.ca\/t\/knfd\">Cooperatives Regulation Man Reg 95\/99<\/a> (s 11.3), and <a href=\"http:\/\/canlii.ca\/t\/54b0w\"><em>The Corporations Act<\/em><\/a> (ss 109(9), 126(4), s 126.1, ss 127(a), s 135).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Other Provinces: Recap<\/h2>\n\n\n\n<p>As discussed in an <a href=\"https:\/\/www.cccc.org\/news_blogs\/noteworthy\/2020\/04\/30\/covid-19-flexibility-for-corporate-agms-in-nova-scotia-ontario\/\">earlier blog post<\/a>, BC, Nova Scotia and Ontario have all granted similar permissions. For ease of reference, links to each provincial directive is included below.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">BC<\/h3>\n\n\n\n<p><a href=\"http:\/\/www.bclaws.ca\/civix\/document\/id\/mo\/mo\/2020_m116\">Ministerial Order No. M116<\/a> is effective April 21 until the declaration of a state of emergency expires or is cancelled. Additionally, <a href=\"http:\/\/www.bclaws.ca\/civix\/document\/id\/complete\/statreg\/15018_01#section71\">section 71 of the <em>Societies Act<\/em><\/a><em> <\/em>provides flexibility for the timing of AGMs. The options are helpfully <a href=\"https:\/\/www2.gov.bc.ca\/gov\/content\/employment-business\/business\/not-for-profit-organizations\/societies-agm-covid-19\" target=\"_blank\" rel=\"noreferrer noopener\">summarized here<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Nova Scotia<\/h3>\n\n\n\n<p>A <a href=\"https:\/\/novascotia.ca\/coronavirus\/docs\/Ministers-direction-EMA-AGM.pdf\">Ministerial Direction<\/a> allows for virtual meeting options or meeting deferral whether or not it would otherwise be allowed under any other applicable law, including enactments, articles, bylaws or governing agreements.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Ontario<\/h3>\n\n\n\n<p>Ontario has issued another <a href=\"https:\/\/files.ontario.ca\/solgen-oic-meetings-for-corporations.pdf?utm_source=LYR&amp;utm_medium=EM&amp;utm_campaign=PD\">Order in Council<\/a> to address other issues related to virtual meetings and annual meetings for businesses and charities incorporated under the <a href=\"https:\/\/www.ontario.ca\/laws\/statute\/90c38\"><em>Corporations Act<\/em><\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Alberta<\/h3>\n\n\n\n<p>A <a href=\"https:\/\/open.alberta.ca\/publications\/ministerial-order-no-sa-009-2020-service-alberta\">Ministerial Order<\/a> provides a variety of administrative relief for organizations incorporated under the <em>Societies Act<\/em>, including suspending the obligation to hold in-person meetings, suspending report and returns to the Registrar, extending time for charitable registrations and renewals, and others. For details, see <a href=\"https:\/\/www.cccc.org\/news_blogs\/noteworthy\/2020\/04\/13\/covid-19-alberta-suspends-in-person-meetings-under-societies-act\/\">this blog post<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Federal Corporations<\/h2>\n\n\n\n<p>Full details can be found in <a href=\"https:\/\/www.cccc.org\/news_blogs\/noteworthy\/2020\/05\/13\/covid-19-options-for-federal-corporate-agms\/\">this blog post<\/a>. Corporations Canada noted&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/corporationscanada.ic.gc.ca\/eic\/site\/cd-dgc.nsf\/eng\/cs08611.html\" target=\"_blank\">alternative AGM options<\/a>&nbsp;for federally incorporated charities: a virtual AGM, written resolutions or delay calling the meeting. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Need Help? Reach Out!<\/h2>\n\n\n\n<p>CCCC is here to help you through these uncertain times. We encourage you to reach out if you require assistance and we will be happy to serve you.<\/p>\n\n\n\n<p>CCCC&nbsp;members&nbsp;can access the&nbsp;<a href=\"https:\/\/www.cccc.org\/member_resources\">Member Resources<\/a>&nbsp;of CCCC website for articles, webinars, checklists, templates and can&nbsp;<a href=\"https:\/\/www.cccc.org\/contact\" target=\"_blank\" rel=\"noreferrer noopener\">contact our team<\/a>&nbsp;for additional guidance. If you are not a&nbsp;member&nbsp;of CCCC, we invite you to&nbsp;<a href=\"http:\/\/www.cccc.org\/join\" target=\"_blank\" rel=\"noreferrer noopener\">join<\/a>&nbsp;today to access our full collection of resources&nbsp;and our team of experts who can answer your questions and provide additional guidance.&nbsp;<\/p>\n\n\n\n<p><em>Ministry workers are invited to share how they are responding to the COVID-19 pandemic within their organization in our online community forum, <\/em><a href=\"https:\/\/thegreen.community\/c\/cccc-covid19-response\/\"><em>The Green: COVID-19 Response Room<\/em><\/a><em>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"pps-series-post-details pps-series-post-details-variant-classic pps-series-post-details-38706 pps-series-meta-excerpt\" data-series-id=\"440\"><div class=\"pps-series-meta-content\"><div class=\"pps-series-meta-text\">This entry is part 31 of 45 in the series <a href=\"https:\/\/cccc.org\/news_blogs\/series\/covid-19\/\">COVID-19<\/a><\/div><\/div><\/div><p>Last week, both Saskatchewan and Manitoba issued Orders in Council to allow virtual meetings for corporations, adding to the list of provinces trying to provide flexibility for corporate meetings. Saskatchewan In Saskatchewan, OC 222\/2020 authorizes non-profit corporations to hold annual general meetings (AGMs) by phone, video-conference or other electronic means,&#8230; <a href=\"https:\/\/cccc.org\/news_blogs\/legal\/2020\/05\/22\/covid-19-virtual-agms-in-saskatchewan-manitoba\/\" class=\"linkbutton\">More<\/a><\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ts_fic_featured_image_caption":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[436,137],"tags":[470,216,435,478,469],"series":[440],"class_list":["post-29112","post","type-post","status-publish","format-standard","hentry","category-covid-19","category-uncategorized","tag-agm","tag-corporate-governance","tag-covid-19","tag-manitoba","tag-saskatchewan","series-covid-19"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>COVID-19: Virtual AGMs in Saskatchewan &amp; 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Below you\u2019ll find a summary of special and regular provisions for annual general meetings (AGMs) in each province\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":31801,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2021\/04\/27\/agm-options-across-canada-2021-edition\/","url_meta":{"origin":29112,"position":1},"title":"AGM Options Across Canada: 2021 Edition","author":"Deina Warren","date":"April 27, 2021","format":false,"excerpt":"Last November I posted about extended flexibility for corporate meetings due to COVID restrictions and regulatory amendments. Many of those are being extended (again) or being made permanent. Here\u2019s an updated cross-country corporate check up on AGM options across Canada! Alberta Bill 53, Service Alberta Statutes (Virtual Meetings) Amendment Act,\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":32776,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2021\/10\/20\/agm-options-across-canada-2021-fall-update\/","url_meta":{"origin":29112,"position":2},"title":"AGM Options Across Canada: 2021 Fall Update","author":"Deina Warren","date":"October 20, 2021","format":false,"excerpt":"In April 2021, I posted an update about extended flexibility for corporate meetings due to COVID restrictions and regulatory amendments. Many provinces have made permanent legislative changes, but others are still extending \u2018temporary\u2019 measures. Here\u2019s the fall 2021 edition of our cross-country AGM check up! Alberta Bill 53, Service Alberta\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/10\/20211018-AGMs.png?fit=512%2C512&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":28924,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/04\/01\/covid-19-bc-ontario-options-for-corporate-agms\/","url_meta":{"origin":29112,"position":3},"title":"COVID-19: Options for Corporate AGMs in Ontario","author":"Deina Warren","date":"April 1, 2020","format":false,"excerpt":"To join click here. Ontario On March 31, 2020 the Ontario government issued an Emergency Order that Allows all corporations under the Corporations Act and the Business Corporations Act to hold meetings of directors, shareholders and members virtually (electronically or by phone)Extends the timeframe by which corporations must hold Annual\u2026","rel":"","context":"In &quot;Corporate Legislation&quot;","block_context":{"text":"Corporate Legislation","link":"https:\/\/cccc.org\/news_blogs\/category\/corporate-legislation\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/03\/20200324-covid-19-FINAL-10.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/03\/20200324-covid-19-FINAL-10.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/03\/20200324-covid-19-FINAL-10.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/03\/20200324-covid-19-FINAL-10.jpg?resize=700%2C400&ssl=1 2x"},"classes":[]},{"id":30590,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2021\/01\/11\/agms-for-federally-incorporated-charities-back-to-normal-sort-of\/","url_meta":{"origin":29112,"position":4},"title":"AGMs for Federally Incorporated Charities Back to Normal\u2026 Sort of","author":"Deina Warren","date":"January 11, 2021","format":false,"excerpt":"The extended deadline for calling federal annual general meetings (AGMs) and presenting financial statements ended as of December 31, 2020. As of January 1, 2021, the normal rules apply for calling AGMs and presenting financial statements. That means AGMs must be called within 15 months of the previous AGM and\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":29028,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/04\/30\/covid-19-flexibility-for-corporate-agms-in-nova-scotia-ontario\/","url_meta":{"origin":29112,"position":5},"title":"COVID-19: Flexibility for Corporate AGMs in BC, Nova Scotia, Ontario","author":"Deina Warren","date":"April 30, 2020","format":false,"excerpt":"As emergency orders remain in place limiting gathering sizes, many annual general meetings (AGM) can no longer be held in a traditional, in-person format. Some corporate by-laws may already address the use of phone or virtual meeting options. 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