{"id":29064,"date":"2020-05-13T16:01:02","date_gmt":"2020-05-13T20:01:02","guid":{"rendered":"https:\/\/www.cccc.org\/news_blogs\/?p=29064"},"modified":"2020-08-06T16:09:08","modified_gmt":"2020-08-06T20:09:08","slug":"covid-19-options-for-federal-corporate-agms","status":"publish","type":"post","link":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/05\/13\/covid-19-options-for-federal-corporate-agms\/","title":{"rendered":"COVID-19: Options for Federal Corporate AGMs"},"content":{"rendered":"<div class=\"pps-series-post-details pps-series-post-details-variant-classic pps-series-post-details-38706\" data-series-id=\"440\"><div class=\"pps-series-meta-content\"><div class=\"pps-series-meta-text\">This entry is part 25 of 45 in the series <a href=\"https:\/\/cccc.org\/news_blogs\/series\/covid-19\/\">COVID-19<\/a><\/div><\/div><\/div>\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/thegreen.community\/c\/cccc-covid19-response\/\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"625\" height=\"242\" src=\"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-1024x396.jpg?resize=625%2C242&#038;ssl=1\" alt=\"\" class=\"wp-image-28934\"\/><\/a><\/figure>\n\n\n\n<p>Corporations Canada has highlighted <a href=\"https:\/\/corporationscanada.ic.gc.ca\/eic\/site\/cd-dgc.nsf\/eng\/cs08611.html\">two alternative AGM options<\/a> for federally incorporated charities: resolutions in lieu of a meeting and an application for a COVID-related delay. If you\u2019re not sure about how your charity was incorporated, check out our webinar on <a href=\"https:\/\/www.cccc.org\/cart\/view_item\/webcast\/77\">Reviewing your Charitable Purposes and Activities<\/a>. It helps you understand your charity\u2019s governing documents and where to find them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Virtual AGM?<\/h2>\n\n\n\n<p>To determine what options as set out by Corporations Canada might apply to you, the first place you need to check is your bylaws. Are there any restrictions on holding virtual meetings? Depending on what your by-laws say, a corporation could have two options:<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>If your bylaws specifically allow virtual meetings \u2013 participants can attend exclusively through a digital platform so long as it allows participants to communicate with one another during the meeting<\/li><li>If your by-laws do not allow virtual meetings \u2013 some participants attend in person and the rest participate through a digital platform so long as it allows participants to communicate with one another during the meeting<\/li><\/ol>\n\n\n\n<p>For both options, participants can vote digitally if:<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>It is not prohibited by the by-laws and<\/li><li>It complies with regulations \u2013 they can be verified, tallied, and presented while maintaining anonymity<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Alternative Options<\/h2>\n\n\n\n<p>Instead of an AGM, Corporations Canada has highlighted two alternatives.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Alternative One: A<\/strong> Written Resolution<\/h3>\n\n\n\n<p>It must include the business items normally communicated at the AGM, which at minimum includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Electing directors<\/li><li>Considering financial statements<\/li><li>Appointing auditor or public accounting, or waiving such appointment<\/li><\/ul>\n\n\n\n<p>All members entitled to vote at the AGM must sign the written resolution. The signed resolution must be kept with the corporate records.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Alternative Two:<\/strong> Delay Calling the Meeting<\/h3>\n\n\n\n<p><em>UPDATE AUGUST 6, 2020: An application to delay AGMs is <a href=\"https:\/\/www.ic.gc.ca\/eic\/site\/cd-dgc.nsf\/eng\/cs08611.html\">no longer required<\/a>.<\/em><\/p>\n\n\n\n<p>Not for profit corporations can apply to delay calling their AGM if it is detrimental to call it within the normal timeframe. Apply at least <strong>30 business days<\/strong> before you would normally send the notice calling the AGM.<\/p>\n\n\n\n<p>The online form is only for COVID-related reasons. If your corporation applies, you agree that:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>It has an inability to comply with the timelines due to COVID-19 circumstances, such that restrictions on public gatherings have made a physical, in-person meeting impossible; and<\/li><li>Extending the time for calling an annual meeting would cause little or no prejudice to members; that the health and safety of members, directors, officers and staff outweigh any potential prejudice to members cause by the extension<\/li><li>The AGM will be called before <strong>October <\/strong>31 and held before <strong>December 31<\/strong><\/li><li>The financial statement required to be sent to and placed before the members at the AGM will be the full financial statements for the year ending on the most recent financial year<\/li><li>Members will be informed of the extension as soon as possible once granted, and no later than 60 days after the date of the exemption order<\/li><\/ul>\n\n\n\n<p>You will need the following information:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Corporate name<\/li><li>Corporation number<\/li><li>Financial year end (MM-DD)<\/li><li>Affirmation that applicant has relevant knowledge of corporation and is authorized to submit it<\/li><li>Name, Title, Phone number, email<\/li><\/ul>\n\n\n\n<p>CCCC is here to help you through these uncertain times. We encourage you to reach out if you require assistance and we will be happy to serve you.<\/p>\n\n\n\n<p>CCCC&nbsp;members&nbsp;can access the&nbsp;<a href=\"https:\/\/www.cccc.org\/member_resources\">Member Resources<\/a>&nbsp;of CCCC website for articles, webinars, checklists, templates and can&nbsp;<a href=\"https:\/\/www.cccc.org\/contact\" target=\"_blank\" rel=\"noreferrer noopener\">contact our team<\/a>&nbsp;for additional guidance. If you are not a&nbsp;member&nbsp;of CCCC, we invite you to&nbsp;<a href=\"http:\/\/www.cccc.org\/join\" target=\"_blank\" rel=\"noreferrer noopener\">join<\/a>&nbsp;today to access our full collection of resources&nbsp;and our team of experts who can answer your questions and provide additional guidance.&nbsp;<\/p>\n\n\n\n<p><em>Church and charity leaders are invited to share how they are responding to the COVID-19 pandemic within their organization in our online community forum&nbsp;<\/em><a href=\"https:\/\/thegreen.community\/c\/cccc-covid19-response\/\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The Green: COVID-19 Response Room<\/em><\/a><em>.&nbsp;<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"pps-series-post-details pps-series-post-details-variant-classic pps-series-post-details-38706 pps-series-meta-excerpt\" data-series-id=\"440\"><div class=\"pps-series-meta-content\"><div class=\"pps-series-meta-text\">This entry is part 25 of 45 in the series <a href=\"https:\/\/cccc.org\/news_blogs\/series\/covid-19\/\">COVID-19<\/a><\/div><\/div><\/div><p>Corporations Canada has highlighted two alternative AGM options for federally incorporated charities: resolutions in lieu of a meeting and an application for a COVID-related delay. If you\u2019re not sure about how your charity was incorporated, check out our webinar on Reviewing your Charitable Purposes and Activities. It helps you understand&#8230; <a href=\"https:\/\/cccc.org\/news_blogs\/legal\/2020\/05\/13\/covid-19-options-for-federal-corporate-agms\/\" class=\"linkbutton\">More<\/a><\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ts_fic_featured_image_caption":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[436],"tags":[470,240,427,435],"series":[440],"class_list":["post-29064","post","type-post","status-publish","format-standard","hentry","category-covid-19","tag-agm","tag-charities","tag-corporations-canada","tag-covid-19","series-covid-19"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>COVID-19: Options for Federal Corporate AGMs - CCCC Blogs<\/title>\n<meta name=\"description\" content=\"Corporations Canada reminds NFPs of two alternative AGM options: resolutions in lieu of a meeting and an application for a COVID-related delay.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mail.cccc.org\/news_blogs\/legal\/2020\/05\/13\/covid-19-options-for-federal-corporate-agms\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"COVID-19: Options for Federal Corporate AGMs - 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That means AGMs must be called within 15 months of the previous AGM and\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201103-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":29112,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/05\/22\/covid-19-virtual-agms-in-saskatchewan-manitoba\/","url_meta":{"origin":29064,"position":1},"title":"COVID-19: Virtual AGMs in Saskatchewan &#038; Manitoba","author":"Deina Warren","date":"May 22, 2020","format":false,"excerpt":"Last week, both Saskatchewan and Manitoba issued Orders in Council to allow virtual meetings for corporations, adding to the list of provinces trying to provide flexibility for corporate meetings. Saskatchewan In Saskatchewan, OC 222\/2020 authorizes non-profit corporations to hold annual general meetings (AGMs) by phone, video-conference or other electronic means,\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/04\/CoronaVirus-Masthead2-1600-e1603982339294.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]},{"id":29367,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/08\/06\/agm-deadline-extended-for-federal-charities\/","url_meta":{"origin":29064,"position":2},"title":"AGM Deadline Extended for Federal Charities","author":"Deina Warren","date":"August 6, 2020","format":false,"excerpt":"A recently issued order extends the deadline for federally incorporated charities to: Call annual general meetings Normally, an AGM must be called within 15 months of the previous AGM and no more than 6 months after the last financial year-end. The order extends the deadline to the shorter of (1)\u2026","rel":"","context":"In &quot;COVID-19&quot;","block_context":{"text":"COVID-19","link":"https:\/\/cccc.org\/news_blogs\/category\/covid-19\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/08\/20200806-AGM-shutterstock_1778914628.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/08\/20200806-AGM-shutterstock_1778914628.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/08\/20200806-AGM-shutterstock_1778914628.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/08\/20200806-AGM-shutterstock_1778914628.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/08\/20200806-AGM-shutterstock_1778914628.jpg?resize=1050%2C600&ssl=1 3x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/08\/20200806-AGM-shutterstock_1778914628.jpg?resize=1400%2C800&ssl=1 4x"},"classes":[]},{"id":29640,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2020\/11\/06\/agm-options-across-canada\/","url_meta":{"origin":29064,"position":3},"title":"AGM Options Across Canada","author":"Deina Warren","date":"November 6, 2020","format":false,"excerpt":"Earlier this week I posted about extended flexibility for corporate meetings in Ontario. That prompted a question from a member in another province. That, in turn, prompted this cross-country corporate check up! Below you\u2019ll find a summary of special and regular provisions for annual general meetings (AGMs) in each province\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2020\/11\/20201106-Canada-Wide-AGM-blog-image.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":31801,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2021\/04\/27\/agm-options-across-canada-2021-edition\/","url_meta":{"origin":29064,"position":4},"title":"AGM Options Across Canada: 2021 Edition","author":"Deina Warren","date":"April 27, 2021","format":false,"excerpt":"Last November I posted about extended flexibility for corporate meetings due to COVID restrictions and regulatory amendments. Many of those are being extended (again) or being made permanent. Here\u2019s an updated cross-country corporate check up on AGM options across Canada! Alberta Bill 53, Service Alberta Statutes (Virtual Meetings) Amendment Act,\u2026","rel":"","context":"In \"AGM\"","block_context":{"text":"AGM","link":"https:\/\/cccc.org\/news_blogs\/tag\/agm\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2021\/04\/AGM-blog-image-3.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":32776,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2021\/10\/20\/agm-options-across-canada-2021-fall-update\/","url_meta":{"origin":29064,"position":5},"title":"AGM Options Across Canada: 2021 Fall Update","author":"Deina Warren","date":"October 20, 2021","format":false,"excerpt":"In April 2021, I posted an update about extended flexibility for corporate meetings due to COVID restrictions and regulatory amendments. Many provinces have made permanent legislative changes, but others are still extending \u2018temporary\u2019 measures. Here\u2019s the fall 2021 edition of our cross-country AGM check up! 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