{"id":28637,"date":"2019-11-14T15:10:28","date_gmt":"2019-11-14T20:10:28","guid":{"rendered":"https:\/\/www.cccc.org\/news_blogs\/?p=28637"},"modified":"2019-11-14T15:10:35","modified_gmt":"2019-11-14T20:10:35","slug":"to-use-or-not-to-use-the-cloud-that-is-the-question","status":"publish","type":"post","link":"https:\/\/cccc.org\/news_blogs\/legal\/2019\/11\/14\/to-use-or-not-to-use-the-cloud-that-is-the-question\/","title":{"rendered":"To Use or Not To Use the Cloud, that is the Question"},"content":{"rendered":"\n<p>At a recent\nconference, Canada Revenue Agency (CRA) representatives were asked about cloud\nstorage for books and records. In response, the Director General of the\nCharities Directorate explained that the CRA is working on an official policy\nand that the key for charities is to ensure that auditors are able to <strong>access<\/strong> records in Canada. &nbsp;<\/p>\n\n\n\n<p>This aligns\nwith one of the \u201cstorage tips\u201d included in the recently released CRA <a href=\"https:\/\/www.canada.ca\/content\/dam\/cra-arc\/serv-info\/charities\/bksndrcrds_en.pdf\">infographic<\/a> about books\nand records that I noted <a href=\"https:\/\/www.cccc.org\/news_blogs\/noteworthy\/2019\/11\/06\/registration-records\/\">last\nweek<\/a>. The infographic also emphasizes that \u201cany electronic records must be\neasily accessible from Canada.\u201d <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" width=\"625\" height=\"345\" src=\"https:\/\/i0.wp.com\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2019\/11\/20191113-Cloud-Storage-Image.png?resize=625%2C345&#038;ssl=1\" alt=\"\" class=\"wp-image-28638\" srcset=\"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2019\/11\/20191113-Cloud-Storage-Image.png?w=975&amp;ssl=1 975w, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2019\/11\/20191113-Cloud-Storage-Image.png?resize=300%2C166&amp;ssl=1 300w, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2019\/11\/20191113-Cloud-Storage-Image.png?resize=768%2C424&amp;ssl=1 768w\" sizes=\"auto, (max-width: 625px) 100vw, 625px\" \/><figcaption><em>icons by slidecarnival are licensed under CC BY 4.0<\/em><\/figcaption><\/figure>\n\n\n\n<p>It is\nimportant to note that CRA\u2019s <a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/charities-giving\/charities\/operating-a-registered-charity\/books-records.html\">information\npage on books and records<\/a> still states that \u201cbooks and records maintained\noutside Canada but accessible electronically in Canada do not meet the\nrequirement of being kept in Canada.\u201d<\/p>\n\n\n\n<p>What to make\nof this apparent conflict? Given the public answer from the Director General,\nthe emphasis in the infographic, and the policy development underway, it seems the\nemphasis is shifting from cloud location to accessibility. Charities ought to\nexercise due diligence in preserving books and records (see <a href=\"https:\/\/www.cccc.org\/bulletin_article\/503\/\">Going Paperless: An\nIntroduction to Digital Document Storage for Charities<\/a>), being mindful that\nuntil the new policy is released, the formal position of CRA on its books and\nrecords page remains. &nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>At a recent conference, Canada Revenue Agency (CRA) representatives were asked about cloud storage for books and records. In response, the Director General of the Charities Directorate explained that the CRA is working on an official policy and that the key for charities is to ensure that auditors are able&#8230; <a href=\"https:\/\/cccc.org\/news_blogs\/legal\/2019\/11\/14\/to-use-or-not-to-use-the-cloud-that-is-the-question\/\" class=\"linkbutton\">More<\/a><\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ts_fic_featured_image_caption":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[137],"tags":[],"series":[],"class_list":["post-28637","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>To Use or Not To Use the Cloud, that is the Question - CCCC Blogs<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cccc.org\/news_blogs\/legal\/2019\/11\/14\/to-use-or-not-to-use-the-cloud-that-is-the-question\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"To Use or Not To Use the Cloud, that is the Question - CCCC Blogs\" \/>\n<meta property=\"og:description\" content=\"At a recent conference, Canada Revenue Agency (CRA) representatives were asked about cloud storage for books and records. In response, the Director General of the Charities Directorate explained that the CRA is working on an official policy and that the key for charities is to ensure that auditors are able... More\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cccc.org\/news_blogs\/legal\/2019\/11\/14\/to-use-or-not-to-use-the-cloud-that-is-the-question\/\" \/>\n<meta property=\"og:site_name\" content=\"CCCC Blogs\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/CCCCCharities\" \/>\n<meta property=\"article:published_time\" content=\"2019-11-14T20:10:28+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-11-14T20:10:35+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cccc.org\/news_blogs\/wp-content\/uploads\/2019\/11\/20191113-Cloud-Storage-Image.png\" \/>\n<meta name=\"author\" content=\"Deina Warren\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@cccccharities\" \/>\n<meta name=\"twitter:site\" content=\"@cccccharities\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Deina Warren\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/\"},\"author\":{\"name\":\"Deina Warren\",\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/#\\\/schema\\\/person\\\/ebdf91372c7d841de19e5a1eb3344c97\"},\"headline\":\"To Use or Not To Use the Cloud, that is the Question\",\"datePublished\":\"2019-11-14T20:10:28+00:00\",\"dateModified\":\"2019-11-14T20:10:35+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/\"},\"wordCount\":232,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/wp-content\\\/uploads\\\/2019\\\/11\\\/20191113-Cloud-Storage-Image.png\",\"inLanguage\":\"en-CA\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/\",\"url\":\"https:\\\/\\\/www.cccc.org\\\/news_blogs\\\/legal\\\/2019\\\/11\\\/14\\\/to-use-or-not-to-use-the-cloud-that-is-the-question\\\/\",\"name\":\"To Use or Not To Use the Cloud, that is the Question - 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Both English and French language sessions are available.\u2026","rel":"","context":"In \"Books and Records\"","block_context":{"text":"Books and Records","link":"https:\/\/cccc.org\/news_blogs\/tag\/books-and-records\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":36648,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2023\/05\/24\/rescheduled-cra-books-records-webinar\/","url_meta":{"origin":28637,"position":1},"title":"Rescheduled CRA Books &#038; Records Webinar","author":"Deina Warren","date":"May 24, 2023","format":false,"excerpt":"CRA Charities Directorate has rescheduled its webinars about Books and Records. The webinars are free to all registered charities and other qualified donees. Both English and French language sessions are available. Space is limited, so be sure to sign up asap if you\u2019re interested! The rescheduled webinars are being offered\u2026","rel":"","context":"In \"Books and Records\"","block_context":{"text":"Books and Records","link":"https:\/\/cccc.org\/news_blogs\/tag\/books-and-records\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2023\/04\/luca-bravo-9l_326FISzk-unsplash-scaled.jpg?fit=1200%2C800&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":28294,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2019\/05\/01\/free-cra-charities-information-sessions\/","url_meta":{"origin":28637,"position":2},"title":"Free CRA Charities Information Sessions","author":"Deina Warren","date":"May 1, 2019","format":false,"excerpt":"Canada Revenue Agency's Charities Directorate is offering free in-person charities information sessions. The sessions are being held in May and June as well as September and October. The sessions are approximately 3 hours long and will cover topics such as receiving gits and issuing receipts, gifting to qualified donees, keeping\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":22556,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2016\/08\/05\/cra-publishes-t3010-filing-deadline-infographic\/","url_meta":{"origin":28637,"position":3},"title":"CRA Publishes T3010 Filing Deadline Infographic","author":"Deina Warren","date":"August 5, 2016","format":false,"excerpt":"Charities are required to\u00a0file their annual\u00a0return no later than six months after the end of their\u00a0fiscal period. Failure to do so could result in\u00a0loss of\u00a0charitable status. To encourage\u00a0voluntary compliance in the charitable sector, CRA has released an infographic to helpcharities remember their filing deadlines.\u00a0The infographic can be accessed at http:\/\/www.cra-arc.gc.ca\/chrts-gvng\/chrts\/prtng\/rtrn\/t3010flng-eng.html#ddt?utm_source=charities&utm_medium=eml\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":36196,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2023\/01\/26\/making-grants-to-non-qualified-donees-cra-clarifies-reporting-obligations\/","url_meta":{"origin":28637,"position":4},"title":"Making Grants to Non-Qualified Donees? CRA Clarifies Reporting Obligations","author":"Deina Warren","date":"January 26, 2023","format":false,"excerpt":"Is your charity making grants to non-qualified donees? CRA has clarified your reporting obligations. Grants do not have to be specifically reported until the T3010 and T4033 are updated. The CRA anticipates these updates will be complete by spring 2023. Making Grants to Non-Qualified Donees \u2013 New Rules Since June\u2026","rel":"","context":"In &quot;Charity law and policy&quot;","block_context":{"text":"Charity law and policy","link":"https:\/\/cccc.org\/news_blogs\/category\/charity-law-and-policy\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/03\/Untitled-design-3.png?fit=600%2C600&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/03\/Untitled-design-3.png?fit=600%2C600&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/03\/Untitled-design-3.png?fit=600%2C600&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":35734,"url":"https:\/\/cccc.org\/news_blogs\/legal\/2022\/09\/29\/cra-extends-filing-deadlines-for-charities-impacted-by-hurricane-fiona\/","url_meta":{"origin":28637,"position":5},"title":"CRA Extends Filing Deadlines for Charities Impacted by Hurricane Fiona","author":"Deina Warren","date":"September 29, 2022","format":false,"excerpt":"In a recent news release, the Canada Revenue Agency (CRA) confirmed that it will extend filing deadlines for charities impacted by Hurricane Fiona. Specifically, CRA has extended to October 31 the due date for returns and balances for all T2\/T3 tax returnsreturns and balances for all GST\/HST returns that would\u2026","rel":"","context":"In \"charities\"","block_context":{"text":"charities","link":"https:\/\/cccc.org\/news_blogs\/tag\/charities\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/09\/marcus-woodbridge-cWQDPiVe5yo-unsplash-scaled.jpg?fit=800%2C1200&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/09\/marcus-woodbridge-cWQDPiVe5yo-unsplash-scaled.jpg?fit=800%2C1200&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/09\/marcus-woodbridge-cWQDPiVe5yo-unsplash-scaled.jpg?fit=800%2C1200&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/cccc.org\/news_blogs\/wp-content\/uploads\/2022\/09\/marcus-woodbridge-cWQDPiVe5yo-unsplash-scaled.jpg?fit=800%2C1200&ssl=1&resize=700%2C400 2x"},"classes":[]}],"jetpack_shortlink":"https:\/\/wp.me\/p30X8p-7rT","jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/28637","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/comments?post=28637"}],"version-history":[{"count":0,"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/posts\/28637\/revisions"}],"wp:attachment":[{"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/media?parent=28637"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/categories?post=28637"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/tags?post=28637"},{"taxonomy":"series","embeddable":true,"href":"https:\/\/cccc.org\/news_blogs\/wp-json\/wp\/v2\/series?post=28637"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}